Logistics Administrative Assistant
Alcom of Maine Alcom of Maine Winslow, ME Winslow, ME Full-time Full-time $18 - $20 an hour $18 - $20 an hour 7 days ago 7 days ago 7 days ago POSITION:
Logistics Administrative Assistant REPORTS TO:
Logistics Manager DIRECT REPORTS:
None LOCATION:
Winslow, Maine POSITION
Summary:
This position is responsible for processing paperwork required for the shipment of trailers both domestically and internationally.
Ensures that paperwork is completed accurately and follows transportation and export laws.
Provides coordination and administrative support to the Logistics Department and reports directly to the Logistics Manager.
FUNCTIONS AND
Responsibilities:
Coordinates delivery of products with dealers to ensure excellent customer service.
Prepares warranties, invoices, and NVIS/certificates of origin for scheduled loads.
Sends invoicing and payment terms for each shipment to dealers prior to delivery.
Enters data into the Load value spreadsheet for management analysis.
Invoices trailers and parts in the Genius system when they ship.
Assigns VINs to trailers that have been scheduled for production.
Submits financing requests to GE and Northpoint for pre-approval prior to load shipments.
Processes customs documentation for import/export of trailers and parts Effectively Communicates with Logistics Manager, shipping crew, and sales team.
Instruct drivers on documentation and responsibilities related to deliveries.
Schedules and prepares documentation for LTL freight shipments.
Add finished trailers to the invoicing and shipping calendar Performs other administrative duties as assigned, such as filing, scanning, and copying.
DESIRED EDUCATION/
Experience:
Proficiency in Microsoft Office is required, and accounting system experience preferred Two years of transportation/logistics or customer service experience is preferred but not required KNOWLEDGE, SKILLS, AND ABILITIES:
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
Problem-solving--the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
Customer service--the individual manages difficult client/customer situations, responds promptly to customer needs, solicits customer feedback to improve service, responds to service requests, and meets commitments.
Planning/organizing--the individual prioritizes and plans work activities and uses time efficiently.
Quality control--the individual demonstrates accuracy and thoroughness, monitors their own work to ensure quality, and applies feedback to improve performance.
Quantity--meets productivity standards and completes work in a timely manner.
Adaptability--the individual adapts to changes in the work environment, manages competing demands, and is able to deal with frequent changes, delays, or unexpected events.
Dependability--the individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
Safety and security--the individual observes safety and security procedures and uses equipment and materials properly.
Expectations:
Completes all documentation for next-day shipments by the end of each day Updates Load value spreadsheet on a weekly basis Informs Logistics Manager and Sales Manager when accounts are overdue Submits financing documentation for funding within two days of delivery Job Type:
Full-time Salary:
$18.
00
per hour Work Location:
In person #hc104098 Coordinates delivery of products with dealers to ensure excellent customer service.
Prepares warranties, invoices, and NVIS/certificates of origin for scheduled loads.
Sends invoicing and payment terms for each shipment to dealers prior to delivery.
Enters data into the Load value spreadsheet for management analysis.
Invoices trailers and parts in the Genius system when they ship.
Assigns VINs to trailers that have been scheduled for production.
Submits financing requests to GE and Northpoint for pre-approval prior to load shipments.
Processes customs documentation for import/export of trailers and parts Effectively Communicates with Logistics Manager, shipping crew, and sales team.
Instruct drivers on documentation and responsibilities related to deliveries.
Schedules and prepares documentation for LTL freight shipments.
Add finished trailers to the invoicing and shipping calendar Performs other administrative duties as assigned, such as filing, scanning, and copying.
Proficiency in Microsoft Office is required, and accounting system experience preferred Two years of transportation/logistics or customer service experience is preferred but not required Problem-solving--the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
Customer service--the individual manages difficult client/customer situations, responds promptly to customer needs, solicits customer feedback to improve service, responds to service requests, and meets commitments.
Planning/organizing--the individual prioritizes and plans work activities and uses time efficiently.
Quality control--the individual demonstrates accuracy and thoroughness, monitors their own work to ensure quality, and applies feedback to improve performance.
Quantity--meets productivity standards and completes work in a timely manner.
Adaptability--the individual adapts to changes in the work environment, manages competing demands, and is able to deal with frequent changes, delays, or unexpected events.
Dependability--the individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
Safety and security--the individual observes safety and security procedures and uses equipment and materials properly.
Completes all documentation for next-day shipments by the end of each day Updates Load value spreadsheet on a weekly basis Informs Logistics Manager and Sales Manager when accounts are overdue Submits financing documentation for funding within two days of delivery.
Estimated Salary: $20 to $28 per hour based on qualifications.
Logistics Administrative Assistant REPORTS TO:
Logistics Manager DIRECT REPORTS:
None LOCATION:
Winslow, Maine POSITION
Summary:
This position is responsible for processing paperwork required for the shipment of trailers both domestically and internationally.
Ensures that paperwork is completed accurately and follows transportation and export laws.
Provides coordination and administrative support to the Logistics Department and reports directly to the Logistics Manager.
FUNCTIONS AND
Responsibilities:
Coordinates delivery of products with dealers to ensure excellent customer service.
Prepares warranties, invoices, and NVIS/certificates of origin for scheduled loads.
Sends invoicing and payment terms for each shipment to dealers prior to delivery.
Enters data into the Load value spreadsheet for management analysis.
Invoices trailers and parts in the Genius system when they ship.
Assigns VINs to trailers that have been scheduled for production.
Submits financing requests to GE and Northpoint for pre-approval prior to load shipments.
Processes customs documentation for import/export of trailers and parts Effectively Communicates with Logistics Manager, shipping crew, and sales team.
Instruct drivers on documentation and responsibilities related to deliveries.
Schedules and prepares documentation for LTL freight shipments.
Add finished trailers to the invoicing and shipping calendar Performs other administrative duties as assigned, such as filing, scanning, and copying.
DESIRED EDUCATION/
Experience:
Proficiency in Microsoft Office is required, and accounting system experience preferred Two years of transportation/logistics or customer service experience is preferred but not required KNOWLEDGE, SKILLS, AND ABILITIES:
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
Problem-solving--the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
Customer service--the individual manages difficult client/customer situations, responds promptly to customer needs, solicits customer feedback to improve service, responds to service requests, and meets commitments.
Planning/organizing--the individual prioritizes and plans work activities and uses time efficiently.
Quality control--the individual demonstrates accuracy and thoroughness, monitors their own work to ensure quality, and applies feedback to improve performance.
Quantity--meets productivity standards and completes work in a timely manner.
Adaptability--the individual adapts to changes in the work environment, manages competing demands, and is able to deal with frequent changes, delays, or unexpected events.
Dependability--the individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
Safety and security--the individual observes safety and security procedures and uses equipment and materials properly.
Expectations:
Completes all documentation for next-day shipments by the end of each day Updates Load value spreadsheet on a weekly basis Informs Logistics Manager and Sales Manager when accounts are overdue Submits financing documentation for funding within two days of delivery Job Type:
Full-time Salary:
$18.
00
per hour Work Location:
In person #hc104098 Coordinates delivery of products with dealers to ensure excellent customer service.
Prepares warranties, invoices, and NVIS/certificates of origin for scheduled loads.
Sends invoicing and payment terms for each shipment to dealers prior to delivery.
Enters data into the Load value spreadsheet for management analysis.
Invoices trailers and parts in the Genius system when they ship.
Assigns VINs to trailers that have been scheduled for production.
Submits financing requests to GE and Northpoint for pre-approval prior to load shipments.
Processes customs documentation for import/export of trailers and parts Effectively Communicates with Logistics Manager, shipping crew, and sales team.
Instruct drivers on documentation and responsibilities related to deliveries.
Schedules and prepares documentation for LTL freight shipments.
Add finished trailers to the invoicing and shipping calendar Performs other administrative duties as assigned, such as filing, scanning, and copying.
Proficiency in Microsoft Office is required, and accounting system experience preferred Two years of transportation/logistics or customer service experience is preferred but not required Problem-solving--the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
Customer service--the individual manages difficult client/customer situations, responds promptly to customer needs, solicits customer feedback to improve service, responds to service requests, and meets commitments.
Planning/organizing--the individual prioritizes and plans work activities and uses time efficiently.
Quality control--the individual demonstrates accuracy and thoroughness, monitors their own work to ensure quality, and applies feedback to improve performance.
Quantity--meets productivity standards and completes work in a timely manner.
Adaptability--the individual adapts to changes in the work environment, manages competing demands, and is able to deal with frequent changes, delays, or unexpected events.
Dependability--the individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
Safety and security--the individual observes safety and security procedures and uses equipment and materials properly.
Completes all documentation for next-day shipments by the end of each day Updates Load value spreadsheet on a weekly basis Informs Logistics Manager and Sales Manager when accounts are overdue Submits financing documentation for funding within two days of delivery.
Estimated Salary: $20 to $28 per hour based on qualifications.
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